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Post by momto4 on Apr 16, 2009 17:26:16 GMT -5
Dear future mustangs,
The Metea Valley PTSA is in the process of forming its executive board.. The board is responsible for setting the course for the year. No experience is necessary-just the desire to get involved in the shaping of the parent group and PTSA sponsored activities/events for our new high school. Currently we are looking for chairpersons for the following committees:
Health and Safety
Indian Prairie Parents Council Representative
Legislative
Membership
Philanthropic
Public Relations
Social
Staff Support
Student Enrichment
Ways & Means
Responsibilities are are outlined in the attachments. Please let me know if you have any questions or are interested in any of the positions..
On behalf of the MVHS PTSA officers,
Angie Gaul
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Post by momto4 on Apr 16, 2009 17:27:31 GMT -5
Text of the attachment
Metea Valley PTSA Volunteer Descriptions
Dear Mustangs, Following is a list of PTSA activities and events. In order to make these programs successful, volunteers are needed at many levels. We’re looking for:
• Committee Chairpeople who oversee numerous coordinators and serve on the executive board (in bold type on the volunteer sign up form) • Coordinators who plan a specific activity/event • Volunteers who work with the coordinator on specific activity/event
These programs cannot run without your help. Descriptions of all of our opportunities are below. Please review this information and decide where you’re interested in helping. After the descriptions, there is a list to check-off all the opportunities you are interested in. You may select as many volunteer opportunities as you have time for. If you could complete this form and return as soon as possible, we would appreciate it. Planning for next year is already underway.
Please feel free to contact me with questions. I look forward to working with you next year! Thanks for your help!
Angie Gaul MVHS PTSA President 820-0711 PTAAngie@yahoo.com
BUDGET & FINANCE Budget and Finance: • A chairperson is needed to work with the Treasurer in creating a proposed budget, for signing reimbursement vouchers, and balancing the budget throughout the year.
HEALTH & SAFETY COMMITTEE Heart Screening: • A coordinator is needed to work with the district committee to communicate with and place volunteers • Volunteers are needed to work during the screening
Red Ribbon Week: • A coordinator is needed to attend one planning meeting with District 204 Red Ribbon coordinator and plan activities for Red Ribbon Week in October • Volunteers are needed to help with Red Ribbon Week activities
IPPC Indian Prairie Parents Council: • A representative of the Metea Valley PTSA is needed to attend the Indian Prairie Parents Council meetings held the 3rd Thursday of every month at 9:30 a.m. at the District Education Center. The IPPC representative is a Metea Valley PTSA board member and is also responsible for attending monthly board meetings, as well as general PTSA meetings, and reporting on IPPC activities.
LEGISLATIVE COMMITTEE Legislative: • The Legislative representative is responsible for coordinating PTSA efforts regarding legislation that affects children. The representative is a Metea Valley PTSA board member and is responsible for attending monthly board meetings, as well as general PTSA meetings, to report on legislative activity
MEMBERSHIP COMMITTEE Database • A coordinator is needed to maintain a database of PTSA information
Membership Drives: • A coordinator is needed to set up volunteers to man a PTSA membership table at various events and to help the membership chairperson as needed • Volunteers are needed to man membership tables at events, help recruit new members and to process PTA membership cards
Student Directory: • A coordinator is needed to create the school-wide PTSA directory • Volunteers are needed to help process the PTSA directory
PHILANTHROPIC COMMITTEE Community Service: • A coordinator is needed to seek and schedule monthly service projects to benefit our community • Volunteers are needed to assist with monthly community service drives
Family-to-Family: • A coordinator is needed to arrange volunteers when there is a crisis within a Metea Valley family • Volunteers are needed to assist when there is a need in the Metea Valley community
Random Acts of Kindness: • A coordinator is needed to plan school wide “kindness” activities in conjunction with “Random Acts of Kindness Week” • Volunteers are needed to assist the coordinator with activities.
PUBLIC RELATIONS COMMITTEE Historian: • A coordinator is needed to create a scrapbook of articles and photos throughout the year • Volunteers are needed to help with the scrapbook
Photographers: • A coordinator is needed to schedule photographers at Metea Valley events • Volunteers are needed to take photographs at Metea Valley events
Publicity: • A coordinator is needed to draft press releases, send them to the press, and collect any published articles and give them to the historian • Volunteers are needed to assist with publicizing events
Web Site: • A coordinator is needed to set up and maintain an Metea Valley PTSA website
Welcome: • A coordinator is needed to provide PTSA information to new Metea Valley families • Volunteers are needed to assist when coordinator is unavailable
SOCIAL COMMITTEE Back to School • A coordinator is needed to plan a school wide back to school event in August • Volunteers are needed to help with the event
Family Night: • A coordinator is needed to plan a PTSA-sponsored fun activity (or activities) for all Metea Valley families • Volunteers are needed to assist at the Family Night event
Hospitality: • A coordinator is needed to organize refreshments for PTSA meetings and other PTSA events • Volunteers are needed to provide the refreshments for PTSA meetings/events
Movie Nights: • A coordinator is needed to plan a movie night event • Volunteers are needed to help with movie night
STAFF SUPPORT LMC: • A coordinator is needed to assist with LMC activities and schedule volunteers • Volunteers are needed in the LMC
Staff Appreciation Back to School: • A coordinator is needed to plan a back to school breakfast for the staff • Volunteers are needed to provide breakfast items and/or help set up the breakfast
Staff Appreciation Conferences: • A coordinator is needed to plan a luncheon/dinner during conferences in November • Volunteers are needed to provide luncheon items and/or help set up the luncheon/dinner
Staff Appreciation Week: • A coordinator is needed to plan a week of events during Staff Appreciation Week in May • Volunteers are needed help with Staff Appreciation Week
Staff Grants: • A coordinator is needed to promote the PTSA Staff Grant Program and solicit applications • Volunteers are needed to assist the coordinator in selecting grant recipients
Ticket Sales: • A coordinator is needed to schedule volunteers to sell dance tickets during lunch periods • Volunteers are needed to sell tickets during lunch periods
STUDENT ENRICHMENT COMMITTEE Career Center: • Volunteers are needed to assist in the Career Center
MORE (Men Organized to Raise Engagement): • A coordinator is needed to evaluate and implement programs to raise the involvement of men • Volunteers are needed to help run programs
PTA Goes to Work: • A coordinator is needed to run this National PTA program • Volunteers are needed to assist the coordinator
Reflections: • A coordinator is needed to run this National PTA program • Volunteers are needed to assist the coordinator
Student PTSA: • A coordinator is needed to organize/run activities involving Metea Valley Students • Student volunteers are needed to assist the coordinator and attend meeting to report on the academic and extra curricular happenings at Metea Valley
WAYS & MEANS COMMITTEE
Business Partners: • A coordinator is needed to solicit business partners and coordinate fundraising and donation activities with the business partners • Volunteers are needed to solicit donations throughout the year for various PTSA activities/events
Dining for Dollars: • A coordinator is needed to arrange and advertise family dinner nights/shopping at selected local restaurants/businesses
Donations: • A coordinator is needed to process all donations received
Fundraiser: • A coordinator is needed to plan one major fundraiser for the year • Volunteers are needed to help with the fundraiser
Grants: • A coordinator is needed to seek grant opportunities and submit proposals for grants for PTSA activities/events
Market Day: • Two coordinators are needed to promote this monthly fundraiser, to process orders and to organize volunteers who help with the sale each month • Volunteers are needed to make reminder phone calls, unload the truck, organize the food and fill orders each month
SPECIAL COMMITTEES Audit • Volunteers are needed to audit the PTSA financial records at the close of the fiscal year (after June bank statement is received)-no experience is necessary
Bylaws • A coordinator is need to assist the 2nd Vice President in reviewing the bylaws and making recommendations for change, as well as make State and National PTA mandated changes
LIAISONS Liaisons are needed for the following organizations. Responsibilities include attending the organizations meetings and reporting back to the Metea PTSA at general membership meetings. Parent Diversity Advisory Council Project Arrow PTA Special Needs PTA Bilingual Parent Group
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Post by momto4 on Apr 16, 2009 17:28:00 GMT -5
Volunteer Form:
METEA VALLEY PTSA VOLUNTEER FORM
_____Budget & Finance Chairperson
_____Health & Safety Chairperson _____Heart Screening Coordinator _____Heart Screening Volunteer _____Red Ribbon Week Coordinator _____Red Ribbon Week Volunteer
_____IPPC Representative
_____Legislative Chairperson
_____Membership Chairperson _____Database _____Membership Drives Coordinator _____Membership Drives Volunteer _____Student Directory Coordinator _____Student Directory Volunteer
_____Philanthropic Chairperson _____Community Service Coordinator _____Community Service Volunteer _____Family-to-Family Coordinator _____Family-to-Family Volunteer _____Random Acts of Kindness Coordinator _____Random Acts of Kindness Volunteer
_____Public Relations Chairperson _____Historian Coordinator _____Historian Volunteer _____Photographer Coordinator _____Photographer Volunteer _____Publicity Coordinator _____Publicity Volunteer _____Web Site Coordinator _____Welcome Coordinator _____Welcome Volunteer
_____Social Chairperson _____Back to School Coordinator _____Back to School Volunteer _____Family Night Coordinator _____Family Night Volunteer _____Hospitality Coordinator _____Hospitality Volunteer _____Movie Night Coordinator _____Movie Night Volunteer _____Staff Support Chairperson _____LMC Volunteer Coordinator _____LMC Volunteer _____Staff Appreciation Back to School _____Staff Appreciation Back to School _____Staff Appreciation Conferences _____Staff Appreciation Conferences _____Staff Appreciation Week Coordinator _____Staff Appreciation Week Volunteer _____Staff Grants Coordinator _____Staff Grants Volunteer _____Ticket Sales Coordinator _____Ticket Sales Volunteer
_____Student Enrichment Chairperson _____Career Center Volunteer _____MORE Coordinator _____MORE Volunteer _____PTA Goes to Work Coordinator _____PTA Goes to Work Volunteer _____Reflections Coordinator _____Reflections Volunteer _____Student PTSA Coordinator _____Student Representative
_____Ways & Means Chairperson _____Business Partner Coordinator _____Business Partner Volunteer _____Dining for Dollars Coordinator _____Donation Coordinator _____Fundraiser Coordinator (Casino Night?) _____Fundraiser Volunteer _____Grants Coordinator _____Market Day Coordinator _____Market Day Volunteer
Special Committees (one time) _____Audit Committee Volunteer _____Bylaws Coordinator
Liaisons _____Parent Diversity Advisory Council _____Project Arrow PTA _____Special Needs PTA _____Bilingual Parent Group
Name(s)_____________________________________________________________________________ Address________________________________________ City __________________ Zip __________ Phone _______________________ E-mail Address _________________________________________ Names of Students ___________________ Grade 2009-10 ______ ___________________ ______ We have many activities/events throughout the year, and we need all types of items. Are there items that you or your company can donate to us? If so, we would greatly appreciate it! Kindly list below the item(s) you can help us with. Thank you in advance for your support! Item(s)___________________________________________________________________________________________________
Contact Person______________________________________________ Phone Number_________________________________
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